Microsoft True Up Agreement: What You Need to Know
The Microsoft True Up Agreement is an important process for businesses that use Microsoft software. It enables businesses to report their software usage to Microsoft so they can ensure they are compliant with licensing agreements. In this article, we’ll take a closer look at the Microsoft True Up Agreement and what you need to know to stay in compliance.
What Is a Microsoft True Up Agreement?
A Microsoft True Up Agreement is an annual process whereby businesses report their usage of Microsoft software to Microsoft. This process is used to ensure that businesses have the correct number of licenses for the software they are using, and that they are in compliance with their licensing agreements.
Why Is a Microsoft True Up Agreement Important?
The importance of the Microsoft True Up Agreement cannot be overstated. If your business is not in compliance with your licensing agreements, you could face legal action and hefty fines. Additionally, noncompliant software usage can expose your business to security risks and vulnerabilities.
How Does the Microsoft True Up Agreement Work?
The Microsoft True Up Agreement typically occurs once a year. During this process, a business must audit their software usage to determine how many licenses they need for each Microsoft product they are using. This includes all Microsoft software, including operating systems, servers, and applications.
Once the audit is complete, the business reports their usage to Microsoft. If the business has more licenses than they need, they can return these licenses to Microsoft for a refund. If they have less licenses than they need, they can purchase additional licenses to become compliant.
Tips for a Successful Microsoft True Up Agreement
To ensure a successful Microsoft True Up Agreement, there are a few things you can do:
1. Keep accurate records of your software usage throughout the year.
2. Regularly review your licensing agreements to ensure you are aware of any changes or updates.
3. Use software asset management tools to track your software usage and licenses.
4. Schedule the True Up Agreement in advance to ensure you have enough time to complete the audit.
In conclusion, the Microsoft True Up Agreement is an essential process for businesses that use Microsoft software. By staying in compliance, businesses can avoid legal action, protect themselves from security risks, and ensure they have the correct number of licenses for their software usage. By following the tips above, you can ensure a successful True Up Agreement every year.
